Frequently Asked - Hunter Valley Ultra Trail Run Event
 

Frequently Asked

Questions
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What time does each race start?

Start times for each event will be confirmed soon. 

 


Who can enter the event?
102km

You must be over the age of 18 to enter the 102km event.

 

60km

You must be over the age of 18 to enter the 60km event.

 

30km

All participants 16 and over are permitted to enter in the 30km event. 

 

12km

All participants 11+ are permitted to enter as an individual in the 12km event. Any participant between the age of 11-12 years must be accompanied by a legal guardian or parent. The parent or guardian will need to register and pay the entry fee, and must run with the child at all times.

 

Kids Challenge

Participants must be 12 or under. A legal guardian or parent may run for free with their child.

Can I volunteer to help?

Join the volunteer crew for a fantastic experience. We have a role for everyone, from restoring runners energy, cheering them on as they take on the course, or handing out well deserved finishers medal as they cross the finish line at beautiful Drayton’s winery. Volunteering is a life changing experience.  

More information regarding Volunteer Opportunities coming soon. Please contact operations@pont3.com if you have any questions in the meantime.

Can I run with an Iphone or other music devices?

The wearing of iPods or other music players with headphones is strongly discouraged. This is both for safety and so you don’t hold up faster runners. However, if you choose to listen to music all runners must remove headphones during steep ascents, tight and technical sections. Officials have the right to DQ if you choose to ignore these rules.

How do I apply for a preferred start?

Runners wanting a preferred start must first register online and then fill out the online form located here. Preferred starts are subject to availability and are allocated on a first in first served basis. As a guide, preferred starts will be offered to athletes running under the following times;

 

EventHalf Marathon RaceMarathon RaceIronman Run Leg Race Time
102km1hr 5min – 1hr 20min2hr 08min – 2hr 55min2hr 15min – 3hr 20min
60km1hr – 1hr 26min2hr 08min – 3hr 08min3hr 31min – 3hr 52min
30km1hr – 1hr 40minN/AN/A
Can I change my events?

All race changes are subject to a $15.00 admin fee.

Any race downgrades submitted prior to the 10 May will receive a refund for the difference in fees minus the $15.00 admin fee. After this date, no refunds will be provided for downgrades.

Any upgrades will be required to pay the difference in fee plus a $15.00 admin fee.

When do online entries close & what are the registration center opening and closing times?

Online entries will close midnight Thursday 12 November for the 102km and Friday 13 November 2019 for all other events (60km, 30km,12km & Kids Challenge).

On the day entries will be taken in person at the registration tent located at the startline. Please note this will be subject to availability.

Can I transfer my entry or obtain a refund?

Entry fees are non-refundable. 

All race changes are subject to a $15.00 admin fee.

Any race downgrades submitted prior to the 10 May will receive a refund for the difference in fees minus the $15.00 admin fee. After this date, no refunds will be provided for downgrades.

Any upgrades will be required to pay the difference in fee plus a $15.00 admin fee.

Participants are able to transfer entries online to another participant if they are unable to attend. The person who is taking the entry will need to pay a $25.00 transfer fee online to complete their new entry.

How can I collect my race bib?

Race bibs can either be collected from the registration centre

Or, from the registration tent located at the start line on event morning.

To collect your race bib, you will need to bring either a printed or electronic version of your e-Ticket emailed to you at the time of registration.

If you need help accessing your e-Ticket please email us at info@huntervalleyultra.com.au

Where can I park?
Event Parking & Restrictions

There is prepaid parking available at the Draytons winery. Please visit (insert link) to purchase now. 

 

Free parking is also available at the 2 shuttle bus terminals (Cessnock and Crowne Plaza Resort)

Is there somewhere I can leave my things whilst I run?

Participants are able to drop a small amount of personal belongings to baggage area positioned within event day. The baggage area will be open from 6:00am – 2:00pm. 

 

The area will be manned by volunteers all day however participants drop their bag at their own risk.

 

Volunteers will not accept anything deemed as dangerous.

How do I apply for media accreditation for event day?

Those wishing to obtain a Media Accreditation for event day will need to email alice@pont3.com.

WHO WE ARE

Motiv Australia / Pont3

Motiv Australia / Pont3, event organisers behind Australia’s largest Running Festival, have teamed up with Vlad Shatrov, Director of Runlab and one of Australia’s best distance runners, both on road and trail, to deliver The Coastal Ascent.

 

Motiv’s mission is to be the world’s leading sport and entertainment participation experience company. The ever-growing Motiv portfolio includes sport and entertainment events across 4 continents and are already in the top 10 mass participation businesses in the world, with a steadfast commitment to becoming the leader.

Learn More about Motiv Running

Run our races

…then run some more!

The Motiv Australia / Pont3 portfolio includes the Blackmores Sydney Running Festival which boasts over 37,000 participants, the Real Insurance Sydney Harbour 10k & 5k (7,000 participants) and the Tasmanian Running Festival (1,500 participants).

 

The approach taken with all of their events is to first think about the participants, and what will create a unique, memorable and positive experience.

 

It is Motiv Australia’s / Pont’s objective to create iconic, fun, family friendly events in destination locations that will attract large numbers of trail fans and participants for a weekend away with the entire family.

 

2019 is the first running of Coastal Ascent, and we believe it will be seen as a must-do on the Trail Calendar.

Check out some of our recent events
Blackmores Sydney Running Festival

Real Insurance Sydney Harbour 10k & 5k

Tasmanian Running Festival

The Coastal Ascent

Learn More About Pont3 Events

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For the 2020 event coming soon!